June 18, 2023
As the end of the financial year looms, start preparing your accounts and looking ahead to the new fiscal year. Even with an amazing accountant assisting you, it’s essential to know where you financially stand and avoid any surprises when July arrives. This step-by-step checklist for the EOFY end of the financial year will see you and your business prepared and ready for anything that comes your way.
Without a plan, even the most brilliant businesses can get lost. You need to have goals, create milestones and have a strategy in place to set yourself up for success – Yogi Berra
10 step EOFY checklist for business owners
1. Get help from experts
Many of us use an accountant, bookkeeper or tax agent to help with our tax returns. Taking your tax return into your own hands may save you money but it could cost you in unclaimed tax deductions. Always talk to financial professionals to make the most out of your financial position.
2. Organise your finances
The more organised you are, the less stressful the process will be and the more likely you are to maximise your deductions. Without accurate records and receipts, you won’t be able to make the most of your expenses. Make it easy for you and your account or tax agent and gather all your documents in one place.
While everyone’s situation is unique, as a general rule, this is an ideal list of documents to get started:
✅ Copy of last year’s tax return
✅ Records of sales and purchases of shares, business or property
✅ Private health insurance details
✅ Spouse details
✅ Children’s details including date of birth
✅ List of income, including Income Statements, rental income, interest and dividends and any foreign income
✅ List of expenses, including work-related expenses, donations, self-education expenses and the cost of managing tax affairs
✅ Your Income Statements, Centrelink Payments, Private Health Insurance Details may be available to be downloaded by yourself or your accountant from the ATO.
✅ Use your balance sheet and profit and loss statements to reconcile your accounts receivable, accounts payable, bank accounts, and loans. Get your GST and PAYG withholding accounts updated. Prepare Payment Summaries to send to your employees by July 14. Get your own and your employees’ superannuation contributions updated.
3. Take inventory of stock, review assets and prepare reports
Perform a stocktake of your inventory as well as your plant, equipment and assets. Keep records of assets purchased and any expenses acquired to improve assets throughout the year. These records will help with calculating your eligible depreciation credits. Don’t forget to log all your business expenses to maximise your tax refund.
4. Find out which tax deductions you can claim
Allocate time to review the tax deductions that apply to your business. You can claim credits on expenses for vehicles, travel, clothing, stationery, as well as capital expenses such as machinery and equipment over a longer period. To make a claim, make sure you have the proper documentation such as paper or electronic records substantiating the expense was for business purposes.
5. Prepare your statements
6. Lodge your BAS and tax return
The deadline for lodging your income tax return is by October 31, reporting on the previous financial year. Once you’ve gathered all your information, you can lodge your tax return online or through your registered tax agent or accountant.
If you are required to lodge a BAS, you can do so monthly or quarterly online, by phone, through mail or your registered tax agent or accountant.
7. Single touch payroll
Have more than 20 employees? Single Touch Payroll will make it easier for you to report salary, wages, PAYG withholding and super contributions with every pay run.
Your Single Touch Payroll (STP) reporting and payment summaries will automatically be made available through myGov as an income statement by July 14.
8. Stay updated on tax changes and software
Be informed about any tax law changes that may significantly impact you and your business in the new financial year when the Federal Budget is released in May each year. Get familiar with how these changes will affect you by keeping your finger on the pulse with your bookkeeper and accountant, as well as financial media like Australian Financial Review or follow the ATO which always keeps keep the latest news from the Government available from their site.
It’s in your accounting software’s best interests to keep their customers and audience informed too, so make sure to stay subscribed to their news and updates. Keep your ear to the ground for always updating your software and systems through your accountant and other business and professional experts.
9. Assess your financial position
Review your balance sheet, income statement and cash flow statement to assess if you’ve achieved your financial targets. These statements will also assist you in setting new performance goals for the upcoming year while creating a cash flow forecast.
10. Plan ahead and set financial goals
It’s business planning time! Take this time to reflect on your business while focusing on your priorities. If your results from the previous year didn’t meet to your expectations, explore which strategies are working and which ones aren’t. Set actionable goals with step-by-step strategies to achieve them.
Success is not final. Failure is not fatal. It is the courage to continue that counts – Winston Churchill
Feeling the stress of taxes and business crush you?
🌸 Take a deep breath to manage the financial overwhelm
✅ Keep track of important business dates
✅ Prioritise what you can control
✅ Save where you can
✅ Track your expenses
✅ Watch your bottom line
✅ Always talk to financial professionals
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